Resolution Extractor
Category: Executive & Business Difficulty: Intermediate Source: Board Meeting Transcription Guide
Description
Extracts formal resolutions, motions, and voting records from board meeting transcripts for minutes documentation. Identifies resolution language, movers, seconders, and vote counts for accurate corporate governance records.
Use Cases
- Board meeting minutes preparation
- Resolution documentation for corporate records
- Voting record extraction
- Compliance documentation
- Committee meeting documentation
The Prompt
Analyze this board meeting transcript and extract all formal resolutions, motions, and voting records for minutes documentation.
MEETING CONTEXT:
- Organization type: [Public company/Private company/Nonprofit/HOA]
- Meeting type: [Regular board meeting/Special meeting/Annual meeting/Committee meeting]
- Quorum requirements: [Majority/Supermajority/Specific number]
Extract and format:
1. **Resolutions Passed**
For each resolution:
- Resolution number (if applicable)
- Exact resolution language (verbatim from the motion)
- Moved by: [Director name]
- Seconded by: [Director name]
- Vote: [Unanimous/Vote count For-Against-Abstain]
- Effective date (if specified)
2. **Motions Tabled or Withdrawn**
- Motion description
- Reason for tabling/withdrawal
- Expected return date (if specified)
3. **Formal Dissent Statements**
- Director name
- Matter dissented from
- Stated rationale (only if director requested formal notation)
4. **Delegations of Authority**
- Authority delegated
- To whom
- Scope and limitations
- Expiration (if any)
5. **Required Follow-Up**
- Action items assigned
- Responsible party
- Due date
- Reporting requirement
FORMAT: Structure output for direct incorporation into formal minutes.
TRANSCRIPT:
[Paste your board meeting transcript here]
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Prompt by BrassTranscripts (brasstranscripts.com) – Professional AI transcription with speaker identification.
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Expected Output
The prompt generates structured resolution documentation including:
- Complete resolution text with parliamentary details
- Voting records for each motion
- Tabled and withdrawn motions
- Formal dissent statements
- Authority delegations and action items
Customization Tips
- Add resolution numbering scheme for your organization
- Include specific committee authorization requirements
- Add bylaws-specific voting threshold references
- Modify for nonprofit or HOA governance requirements
Best Practices
- Delete transcript after minutes are approved
- Use as drafting aid, not replacement for formal minutes
- Verify resolution language against recording if critical
- Include dissent only when formally requested by director
Related Prompts
- Board Minutes Drafting Assistant - Complete minutes drafting
- Meeting Action Items Extractor - General action item extraction